Collibra Data Sharing Agreements

Companies need to effectively manage their data as business assets and get everyone to reach a consensus in data processing. For a company, it is essential to serve its data citizens (business functions, services, etc.) by providing the right data for the right purposes in a timely manner and achieving operational excellence. One way to do this is to formalize the process of sharing and using data. That is, create a platform for data users and data owners to track datasets, data ownership, policies and standards describing data restrictions and the history of who has access to what data and for what purposes. I throw a time factor into the mix to make sure that users, when requesting data, have an expiration date. This way, I can automatically notify system administrators to remove access to data when a data sharing agreement has expired. If you`ve created a great data asset that`s used across the enterprise, why not prove it`s appropriate for that purpose? Why risk entering a meeting where someone has a similar relationship with different numbers? Why was another unit wasting time and writing the same report because they weren`t sure what data was being used? These issues are all resolved in the classic case of data governance of report certification. In this way, data consumers can use data with the consent of the owners. An added benefit you get is accountability directly related to working groups, data management, and the compilation of cultural changes (which is one of the bottlenecks in setting up effective data governance programs). Essentially, you combine the people, processes, and technology aspects to create a formalized data usage process. Therefore, you need to ensure that the right people have access to the right data at the right time. Do you agree? Or should I ask you what challenges do you see in being able to do this in your organization? Imagine that Facebook, Twitter and LinkedIn offer full access to their data pipeline.

How would you feel if a stranger saw your imprint on social media, including your private photos? Maybe you`d pretend you`re not a person on social media. What if it was your banking transaction, medical history or criminal record that was shared? Oh wait! It gets a bit complicated and looks like a case of privacy violation, that is, the use of data without the proper consent of the data owner. How can we prevent this? The only thing that comes to mind is a formalized process around data exchange. Let`s call it a “data sharing agreement” to help consumers and data owners manage data responsibly. Often, companies interpret the above definition as a reason to throw data into the lake and let the consumer take care of the rest. But that`s how a data lake becomes a data swamp. To avoid a quagmire, you have to control a data lake, starting with the recording of data. The search for data begins.

It`s not uncommon to spend a month navigating the various LOBs, browsing through technological tools and systems, going back and forth in emails, and sitting in numerous meetings to find and understand what data should and could be used. In this Data Shopping Use Case, Data Governance works as an accelerator (searching for data takes only an hour instead of a month) and as an insurance policy (the purchase of the right data is ensured with the business context in the data catalog). All reported data must be aggregated and must not display personal data, unless this has been authorised by the owner or his/her alternate. Just as an auditor would call a report correct, a data authority can do the same with a data asset to show that the asset is trustworthy. This is not only a good way to display the value of the asset, it is also a great way to evaluate reports (or other assets) that are redundant, outdated, or simply false. If distributors have found the right feed or data set, they can add the assets to their cart and request access…


Yep! Even you can become a Beam Pilot.